A lot of people ask me how to make their days more productive. We all have the same 24 hours in everyday, and how we use it is critical to our success. One of the best things I have learned about productivity is that if we are working in our areas of talent, we can be much more productive.
I try to spend 80% or more of my day in things I excel in. The benefit of this is that you generally really enjoy those activities as well. So, find out what your strengths are. There are too many personality assessments out there to count but most will pinpoint the type of work you will be most effective in. They will tell you whether you will be good with detail work or strategic planning or face to face with clients selling your services. They are wonderful resources to get you started in the right direction.
Another way to increase productivity is to be very intentional about your daily accomplishments. Each morning, spend time doing planning and in solitude. During this time you want to evaluate your day, your business, and your successes.
One of the most effective strategies I have in being productive is that I get up before everyone else does. I usually wake up between 4:00 and 5:00 in the morning. I have found it gives me a head start on the day and my brain is very creative at that time of day. I am able to learn more and find better solutions for my life. My daily ritual is to get up and make coffee and then head to the home gym to exercise for an hour. During that time I listen to audio books on my iPhone at 3 times the normal speed. This way I can listen to two to three books a week and continually improve my knowledge base. I have found that education will solve any challenge you might be having in your life. It doesn’t matter if it is business related, marriage related or even challenges you might be having with your children. I also do my daily planning and solitude during that time and answer the questions that keep me focused on the highest priorities for the day.
Questions I recommend are as follows:
How did I fill my cup yesterday?
Right now I feel? Why?
What is the one thing I want to do today? What is my intention?
What could I do today to change the course of my business?
What task is so urgent that it would damage my business if it were not accomplished today?
Which processes in my business could be improved?
How can I improve these processes?
What friction points exist today?
Are the friction points different than yesterday?
Lately I have learned…
5 things I am grateful for today…
I am joyfully anticipating…
Last but not least, structure your day in blocks of time, so that you are always focused and intentional in your activities vs. multi tasking and putting out fires. If you can block time to make calls or to do your appointments, you will accomplish so much more in your day. Hope this helps and don’t hesitate to call or email if you any questions.